Expired stock is a direct loss
Goods that pass their date cannot be sold. A lot nobody noticed slipping towards expiry turns into a write-off.
Pharmacy & FMCG distribution
Pharmacy & FMCG Distribution
Track every batch and expiry date, sell the earliest-expiring stock first, and keep the books of a fast-moving distribution business clean.
eSolverBooks / Inventory / Stock valuation
One connected workflow
See the complete operational and financial picture
Medicine, food, personal care and other fast-moving goods share one risk: stock that expires on the shelf. A distributor or pharmacy that cannot see which batch is nearest to its date ends up discounting, returning or writing off goods that could have been sold. eSolverBooks records batch and expiry on receipt and sells the earliest expiry first, while the rest of the business, from supplier bills to VAT, runs on the same system. Batch and expiry control is part of the Enterprise plan.
The everyday problem
Where businesses like yours lose time and money
Oldest stock does not go first
Without batch records, staff pick whatever is easiest to reach, leaving older stock behind.
Recalls and complaints need traceability
When a supplier flags a batch, you need to know what was received and where it went, quickly.
Thin margins, high volume
A distributor lives on a small margin over many invoices. A few unrecorded returns or discounts wipe out profit.
Core capabilities
Everything the workflow needs to stay connected
Batch and expiry on receipt
Capture the batch number and expiry date when goods are received, so every unit carries its history.
Earliest expiry sold first
Stock is issued from the batch that expires soonest, which reduces avoidable write-offs.
Expiry visibility
Review batches by expiry date so slow or short-dated stock can be pushed, returned or discounted in time.
Stock adjustments with reasons
Record damage, expiry write-offs and counts with a reason and an audit trail.
Inter-store transfers
Move stock between the warehouse and outlets with a transfer record, so each store's balance stays right.
Valuation and cost of goods
Perpetual inventory posts cost of goods sold automatically, so margin reflects what you actually paid.
How it works
A clear path from setup to reporting
Receive with batch details
Record the supplier receipt with batch numbers and expiry dates into the right store.
Sell and transfer
Invoice or sell at the counter and let the system draw from the earliest-expiring batch; transfer between stores as needed.
Review expiry and cost
Check short-dated batches, record write-offs with reasons and review valuation and margin.
Business outcomes
Turn connected records into practical control
Fewer surprises from expired stock
Batch history for every received lot
Margin based on real cost of goods
Stock counts that explain their variances
Compliance
Regulated goods, careful records
Pharmaceutical and food distribution is regulated by authorities other than NBR. eSolverBooks keeps your commercial and tax records tidy; it is not a substitute for your licences or regulatory procedures.
- Batch and expiry details are recorded at receipt, giving a stock history you can show an auditor.
- VAT is applied from product and category profiles, with the monthly Mushak-9.1 return prepared from transactions.
- Stock adjustments, including expiry write-offs, are recorded with reasons and an audit trail.
- Product-specific licensing, pricing controls and reporting requirements should be confirmed with the relevant authority.
Day one
What you can do on your first day
- 1Create products with units, categories and VAT profiles.
- 2Set up batch and expiry control for the items that need it.
- 3Receive your next supplier delivery with batch numbers and expiry dates.
- 4Set up your central store and any outlet stores.
- 5Raise an invoice and confirm the earliest expiry is picked.
- 6Record an expiry write-off as a stock adjustment with a reason.
- 7Review valuation and cost of goods sold.
Questions
Common questions about Pharmacy & FMCG Distribution
Does eSolverBooks track batch and expiry?
Yes. Batch and expiry tracking, with the earliest expiry sold first, is part of the Enterprise plan.
Can I transfer stock between warehouse and outlets?
Yes. Inter-store transfers are included on Enterprise, which has 5 stores.
Can I run a pharmacy counter as well?
Point of Sale is on the Enterprise plan too, so counter sales and wholesale invoices can share stock.
Is eSolverBooks approved for pharmaceutical regulation?
We do not make regulatory claims. eSolverBooks is accounting and stock software; drug licensing and regulatory reporting are handled outside it.
Can I record write-offs for expired goods?
Yes, as stock adjustments with a reason; Enterprise adds stock counts with variance approval.
Is cost of goods sold automatic?
Yes. Enterprise includes perpetual inventory with automatic cost of goods sold.
Guides worth reading
- VDS and TDS: deduction at source explained
- Chart of accounts for a trading business in Bangladesh
- Stock counts and valuation for traders: FIFO vs weighted average explained
- Credit control for Bangladeshi businesses: aging, collections and credit limits
- Post-dated cheques (PDC) and bounced cheques: how to track and account for them
Get started
Build this workflow around your business
Discuss your current process, data, team, and reporting requirements with eSolverBooks.