Lot-level cost
Each batch records its own cost price, so profit on a sale reflects the lot actually sold.
Included in the Enterprise plan
Know every lot, its cost and when it expires
Food, pharmaceutical, chemical and trims businesses need to trace goods by lot, not just by product. Capture a batch number, quantity, cost and expiry date at receipt, then let sales draw the earliest expiry first and keep expired lots from being sold.
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eSolverBooks / Inventory / Batch & expiry
How it works
From setup to a review-ready result
A practical workflow your team can follow without adding disconnected spreadsheets or repeated data entry.
- 1
Capture at receipt
Enter the batch or lot number, quantity, cost price and expiry date when goods are received.
- 2
Watch the expiry window
Filter batches expiring in 30, 60 or 90 days and act on slow movers before they expire.
- 3
Sell earliest expiry first
Sales draw from the earliest-expiring lot, and expired lots are not sold.
- 4
Recall when needed
Recall a batch to zero its available quantity and block further allocation.
What you get
Built for how batch & expiry tracking actually works
Less write-off from expired stock, traceability when a lot has a problem, and cost that follows the lot instead of an average.
Earliest expiry first
On the Enterprise plan, sales take the earliest expiry first, and expired lots are never sold.
Status that means something
Batches are Available, Reserved, Expired or Recalled, with available and reserved quantity shown separately.
Expiry filters
See what expires in the next 30, 60 or 90 days, and an expiry report ranked by days remaining.
Recall with a clear warning
Recalling a batch creates a stock adjustment, blocks further allocation and can reverse movements after a chosen date.
Fits garments too
Even where there is no expiry, lot numbers such as KRT-LOT-2610A let you trace production and purchase lots.
Feature details
Every item and sub-item, clearly explained
Understand the main workflow, what belongs inside it and how each capability supports accurate daily work.
01
Main feature item
Create and receive batches
Identify stock from day one.
What it includes
4 connected capabilities designed to keep this part of batch & expiry tracking organized.
Included sub-items
What belongs under create and receive batches
01
Batch number
Assign the supplier's or your own lot number to each receipt, linked to the product and variant.
02
Quantity and cost price
Record how many arrived and what each unit cost, so valuation follows the lot.
03
Expiry date
Add an expiry date where it matters, or leave it open for non-perishable lots.
04
Product and variant
Link each batch to the product and variant it belongs to, such as a specific size or fabric.
02
Main feature item
Monitor expiry
Act before stock turns into loss.
What it includes
4 connected capabilities designed to keep this part of batch & expiry tracking organized.
Included sub-items
What belongs under monitor expiry
01
Expiry filters
Show batches expiring within 30, 60 or 90 days.
02
Expiry report
List batches approaching expiry with days remaining and available quantity.
03
Status filters
Filter by Available, Reserved, Expired or Recalled to see exactly what can be sold.
04
Reserved vs available
Quantity reserved for confirmed orders is separated from what is free to sell.
03
Main feature item
Sell and issue correctly
Let the system pick the lot.
What it includes
4 connected capabilities designed to keep this part of batch & expiry tracking organized.
Included sub-items
What belongs under sell and issue correctly
01
Earliest expiry first
Sales and issues take the earliest-expiring available lot automatically.
02
No expired sales
Expired lots are excluded from selling, which protects customers and your licence.
03
Returns to the right lot
Returned goods go back to the store and bin they were sold from.
04
Reserved quantity
Stock reserved for confirmed orders is shown separately from available quantity.
04
Main feature item
Recall and trace
Respond quickly when a lot has a problem.
What it includes
4 connected capabilities designed to keep this part of batch & expiry tracking organized.
Included sub-items
What belongs under recall and trace
01
Batch history
Open a batch to see every movement in and out of it.
02
Recall action
Zero the available quantity and block further allocation in one step.
03
Reverse after a date
Optionally reverse movements after a chosen date to unwind recent issues.
04
Audit trail
Recalls and adjustments record who acted and when.
Accounting reference
This feature explanation is informed by recognized accounting and control guidance. Your configuration and filing obligations should still be reviewed for your organization and jurisdiction.
Keep exploring
Related features, solutions and guides
Put batch & expiry tracking to work for your business
Create a clearer workflow and give your team information they can understand and trust.