Count as much or as little as you like
A few fast-moving items this week, one category next week, the whole store at year end.
Included in the Enterprise plan
Count physical stock and correct the books with approval
Book stock and shelf stock drift apart through damage, miscounts and unrecorded issues. Count a few products, a whole category or an entire store, explain every difference, and have an owner approve the correction before it posts to stock and to the ledger.
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eSolverBooks / Inventory / Stock counts
How it works
From setup to a review-ready result
A practical workflow your team can follow without adding disconnected spreadsheets or repeated data entry.
- 1
Start the count
Choose a store and what to count: selected products, a category with its sub-categories, everything the store holds, or every active stock product.
- 2
Freeze the system quantity
Book quantities are frozen at that moment, and draft counts do not change inventory.
- 3
Enter what you find
Record the physical quantity per line, marking Matches where it agrees. Give a reason wherever it differs.
- 4
Submit, approve and post
An owner or administrator reviews the differences and value impact, then approves. The correction posts to stock and to the books.
What you get
Built for how stock counts & reconciliation actually works
Inventory value you can defend to an auditor, differences with named reasons, and no silent adjustments.
Quantities frozen at the start
System quantities are snapshotted when the count begins, so late movements do not corrupt the comparison.
Reason on every difference
Each differing line needs a reason such as damaged, expired or miscounted.
Maker-checker approval
With maker-checker on, the person who submitted the count cannot approve it. Another owner or administrator must.
Value impact shown
See the estimated net value of the differences in BDT before anything posts.
Movements can be paused
Optionally pause stock movement of the counted products until the count is posted, so figures stay still.
Feature details
Every item and sub-item, clearly explained
Understand the main workflow, what belongs inside it and how each capability supports accurate daily work.
01
Main feature item
Plan the count
Decide scope before anyone walks the floor.
What it includes
4 connected capabilities designed to keep this part of stock counts & reconciliation organized.
Included sub-items
What belongs under plan the count
01
By store
Counts are made per warehouse or store, such as the raw material store or the finished goods warehouse.
02
Selected products or category
Search by product name, SKU or barcode, or take everything in one category and its sub-categories.
03
Whole store or full year-end
Count every product a store holds, or every active stock product. Very large counts are split into parts.
04
Instructions
Add notes for the counting team, such as which racks to cover and when.
02
Main feature item
Record and review
From sheet to decision.
What it includes
4 connected capabilities designed to keep this part of stock counts & reconciliation organized.
Included sub-items
What belongs under record and review
01
Count lines
Enter the physical quantity for each product, with bin and batch where relevant.
02
Differences highlighted
Lines with differences, and the number counted against the total, are shown on the count.
03
Variance reasons
Capture the explanation per line so the review is about causes, not guesses.
04
Partial counting
Lines you do not get to can be left out on submit; their stock stays as it is.
03
Main feature item
Approve and post
Corrections with control.
What it includes
4 connected capabilities designed to keep this part of stock counts & reconciliation organized.
Included sub-items
What belongs under approve and post
01
Owner or administrator approval
Only senior users approve and post the reconciliation, keeping stock write-offs under control.
02
Posts to stock and books
On approval the correction posts to the stock ledger and to the accounts, so quantity and value stay aligned.
03
Return to draft or cancel
Send a submitted count back for correction, or cancel it without changing inventory.
04
Blocked if stock moved
If a counted product moved after the count started, posting is blocked and you start a fresh count.
04
Main feature item
Evidence for audit
Show your working.
What it includes
4 connected capabilities designed to keep this part of stock counts & reconciliation organized.
Included sub-items
What belongs under evidence for audit
01
Count register
Every count with its store, snapshot date, lines counted, differences, value impact and status.
02
Reconciled history
Reconciled counts stay on record with their date, so year-end verification is easy to evidence.
03
Ties to valuation
Corrected quantities flow into the stock valuation report that ties to the balance sheet.
04
Reserved goods included
Count reserved goods as part of physical stock, so reservations do not distort the result.
Accounting reference
This feature explanation is informed by recognized accounting and control guidance. Your configuration and filing obligations should still be reviewed for your organization and jurisdiction.
Keep exploring
Related features, solutions and guides
Put stock counts & reconciliation to work for your business
Create a clearer workflow and give your team information they can understand and trust.