Books lock
Lock the books through a date so reported periods cannot be changed by a later entry.
Lock the books, approve journals and close the year with confidence
Once a month is reported, nobody should be able to quietly change it. Lock the books through a date, require approval for large manual journals, and close the fiscal year with a balanced closing journal you preview first.
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eSolverBooks / Accounting / Accounting controls
How it works
From setup to a review-ready result
A practical workflow your team can follow without adding disconnected spreadsheets or repeated data entry.
- 1
Decide the policy
Choose whether journals above a threshold need approval, and whether the maker may approve their own entry.
- 2
Review pending journals
Open Journal Approvals to see entries awaiting approval, with date, submitter and amount.
- 3
Lock the period
After month-end review, lock the books through a date with an audit note.
- 4
Close the year
Preview the closing journal for the fiscal year, then close it. Reopening requires a recorded reason.
What you get
Built for how accounting controls & journal approval actually works
Reported periods stay reported, large entries get a second pair of eyes, and year-end becomes a controlled step rather than a scramble.
Approval above a threshold
Set an amount above which a manual journal must be approved before it affects the ledger.
Maker cannot approve own work
A switch stops the person who created a journal or stock count from approving it themselves.
Preview before year-end
See accounts to close, total revenue, expenses and net income before confirming.
Reopen only with a reason
Reopening locked books or a closed year demands a reason of at least five characters.
Lock audit trail
Every lock and reopen is logged with who did it, the date and the note.
Feature details
Every item and sub-item, clearly explained
Understand the main workflow, what belongs inside it and how each capability supports accurate daily work.
01
Main feature item
Books lock
Protect reported periods.
What it includes
4 connected capabilities designed to keep this part of accounting controls & journal approval organized.
Included sub-items
What belongs under books lock
01
Lock through a date
Choose any past date; nothing may be posted on or before it.
02
Audit note
Record why the books were locked, such as VAT return filed for the period.
03
Clear lock
Reopen the books when a correction is genuinely needed, with a recorded reason.
04
Lock history
See each lock and reopen with the user and date.
02
Main feature item
Journal approval
A second pair of eyes.
What it includes
4 connected capabilities designed to keep this part of accounting controls & journal approval organized.
Included sub-items
What belongs under journal approval
01
Threshold policy
Require approval for journals above an amount you set.
02
Maker-checker
Prevent anyone approving their own journal or stock count.
03
Approval queue
Journals awaiting approval are listed with submitter, date and amount.
04
Approve or reject
Reviewers decide before the entry reaches the general ledger.
03
Main feature item
Year-end closing
A controlled finish to the fiscal year.
What it includes
4 connected capabilities designed to keep this part of accounting controls & journal approval organized.
Included sub-items
What belongs under year-end closing
01
Preview
See revenue, expenses, net income and the number of accounts to close.
02
Closing journal
Post a balanced closing journal and lock the fiscal year.
03
Closing history
Each closed year is listed with its net income and status.
04
Reopen with a reason
A closed year can be reopened if truly required, with the reason recorded.
04
Main feature item
Supporting controls
Part of a wider control framework.
What it includes
4 connected capabilities designed to keep this part of accounting controls & journal approval organized.
Included sub-items
What belongs under supporting controls
01
Role-based access
Only owners and administrators see Accounting Controls.
02
Recurring journals
Rent, amortisation and accruals post on a schedule you can review.
03
Audit logs
On Enterprise, audit logs record who changed what and when.
04
Stock count approval
The same maker-checker rule applies to stock count reconciliations.
Accounting reference
This feature explanation is informed by recognized accounting and control guidance. Your configuration and filing obligations should still be reviewed for your organization and jurisdiction.
Keep exploring
Related features, solutions and guides
Put accounting controls & journal approval to work for your business
Create a clearer workflow and give your team information they can understand and trust.